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Important announcement:

The Dutch government and the Royal Netherlands Marechaussee have recently introduced a new platform for the digital submission of mandatory immigration and border-related flight data for flights to and from non-Schengen countries.

During the transition period, technical and functional issues were identified regarding the new portal, “DutchTravellerPortal”. Therefore, the implementation of the portal has been postponed.

Effective immediately, you can continue to submit the required data, which must be submitted no later than two hours before departure, via Gendec.eu.

ABOUT GENDEC.EU

Gendec.EU (originally Gendec.NL) has been created by CloudAviation to minimize the additional administrative burden for General Aviation pilots. This website allows you to create and submit a General Declaration (GenDec) to the Dutch Borderforce (Koninklijke Marechaussee) in a user friendly and electronic way, without compromising your privacy. We offer you a personalized environment to store your own aircraft, passenger and crew details for re-use, and manage submitting the GenDec, once completed.

Due to an arrangement with Dutch Border Police, we were able to agree to a procedure of 'linking' your submitted General Declaration to your mandatory Flight Plan. This means there is no need to change or cancel the submitted GenDec once your flightplan changes or is cancelled. Simply delaying or cancelling your Flight Plan will keep border police informed.

For your personal records, you can download a copy of the submitted GenDec, and bring that along on your flight.

Please note that submitting GenDecs for other countries than The Netherlands is currently not supported through this website.

HOW IT WORKS

According to the European law , more specific the Schengen Borders Code (EU 2016/399), a General Declararion is a mandatory immigration document for flights leaving or entering the European Union and/or the countries of the Schengen Treaty. The information provided with a General Declaration allows for effective immigration and border control. The Dutch Border Police (Royal Netherlands Marechaussee) requires a notice in advance for such flights for General Aviation traffic (both inbound and outbound). This notice must be provided at least 2 hours prior to take-off by means of a submitted General Declaration (hereinafter referred to as GenDec).

The Schengen Treaty allows free travel of persons between the countries that signed the Treaty (which is a subset of countries of the European Union). However, there are some exceptions:

The UK exited the EU and Ireland is part of the EU, but not part of the Schengen zone, therefore a GenDec is required for the Netherlands (both inbound and outbound), as well as a General Aviation Report (GAR) for the UK, when entering.

Norway and Switzerland are not part of the EU, but are participating in the Schengen zone, so no GenDec is required.

1
Step 1

First you register as a user of this website, which creates your personal environment.

2
Step 2

Add your flight data and easily add crew and passengers.

3
Step 3

Save and send your GenDec.

4
Step 4

Receive a summary by email.

PARTNERS

Royal Netherlands Marechaussee

Performs the duties of the border police (immigration) and secures Dutch and Europe's external and internal borders.

AOPA

AOPA Netherlands is the Dutch Chapter of the global Aircraft Owners & Pilots Association, globally representing General Aviation.

KNVVL

The Royal Netherlands Association for Aviation is the overarching organization for all aeronautical sports in The Netherlands.

CLOUDAVIATION

CloudAviation is a new energetic company dedicated to creating innovative online services for pilots.

Register

Register your account now by providing the following details. You will receive an activation link by e-mail to complete your registration.

Please provide your full name and a correct mobile phone number, as these details will be used on all submitted General Declarations.

You may be contacted by border police via these contact details, prior to a planned flight, to inform you about the status.

Full name (first and last name)

E-mail address (will be your username)

Mobile phone number
(Only digits, in international format including country code, e.g. +31653...)

In case you do not receive your activation e-mail within the next 1-2 minutes, please check your spambox or junkmail folder. It may have landed there, due to strict spamchecking policies at your mail provider.

In case of issues with activation, please leave us a message via the contact form.

Contact

Have a question? Drop us an email.

Name

E-mail

subject

message

PRIVACY

We are highly committed to privacy. All data you share with us, will only be used for one purpose: submitting GenDecs to the Competent Authorities. We have taken measures to protect all sensitive person-related data, storing it encrypted in our databases, based in the Netherlands. We never send data across the Internet in an unencrypted way. This includes using the website to create GenDec or to enter data (full site is https-only), and sending your GenDec across to the Competent Authorities (per secure e-mail or secure system connection).

We only use your information for the purpose you provide it for, which is submitting GenDeces to pre-notify your flight to the Competent Authorities. The data is stored not longer than strictly necessary in our system. (i.e. the processed GenDec will be available for download no longer than 48 hours after Landing time. The data created in your personal account will be available during your active account.)

However, you do have a responsibility too. When you register data of your passengers, you should inform them about that, provide them the reason why, and explain them how they can reach us with questions that may arise.We have a formal privacy policy, and this website has been registered with the Dutch Privacy Authority, under no. m1620352. All data is stored and processed on servers based in The Netherlands.

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